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Administrative Assistant

This position is responsible for intake calls and referrals, front office functions, mail services, data entry, and general office reception duties for a nonprofit organization. The administrative assistant is a full time position and reports to the office manager.

Primary Responsibilities

  • Responsible for front desk reception duties and incoming phone calls from 8 a.m. to 5 p.m. The administrative assistant will manage incoming calls, referrals and inquiries made by email, and fax transmittals. Referrals will be processed by entering information into a database.
  • Prepare and process daily mail services for on-site and off-site personnel.
  • Update contact and address information for newsletter mailings and distribution lists.
  • Handle conference room reservations for meetings and training needs.
  • Ensure conference room, waiting area and work room are kept clean and organized.
  • Assist with monitoring office supplies and report need to office manager.
  • Support project and training management by preparing materials, copies and resources for on-site and off-site staff.
  • Assist with activities for special events, mailings and other projects.

Required Qualifications

  • Excellent customer service skills are required. High level of sensitivity to the needs of families of children with disabilities. Appropriate language, grammar and writing skills.
  • Strict compliance to confidentiality requirements.
    Highly proficient in office technology, communications equipment and database use.
  • Adaptable and willing to accept a variety of assignments and tasks.
  • Creative in identifying methods to improve daily office operations.
  • Ability to work cooperatively and effectively with others to achieve goals and tasks.

Preferred Qualifications

  • Bi-lingual (speak, read, and write proficiently) English/Spanish.
  • Experience with ‘Salesforce CRM’ data system.
  • Two years of experience as an administrative assistant in an office environment.

Resume:  Att’n: Office Manager, Fax: 602 242-4306   Email:  

Salary: $13.50 -- $20 per hour DOE

Raising Special Kids values diversity in the workplace- Qualified candidates are encouraged to apply.

 

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Raising Special Kids

5025 E. Washington St., Ste. 204 Phoenix, AZ 85034

  • Phoenix: 602-242-4366
  • Flagstaff: 928-444-8834
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