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Administrative Assistant

A full-time position responsible for intake calls and referrals, front office functions, mail services, data entry, and general office reception duties for a non-profit organization.

Specific Responsibilities:

  • Responsible for front desk reception duties and incoming phone calls from 8 AM to 5 PM. Monitor fax and voice mail
  • Prepare and process daily mail services and maintain postage meter
  • Maintain information on office equipment, repair, maintenance, parts, and supplies
  • Update contact and address information for newsletter mailings and distribution lists
  • Handle conference room reservations for meetings and training needs
  • Monitor general office supplies, observe purchasing guidelines and track invoicing
  • Enter receivables/donations in database daily
  • Support project management for preparing training materials, copies, or resources
  • Assist with activities for special events, mailings, volunteers, and other projects.

Required Qualifications: 

Customer service and communication skills are required. Minimum two years of general office experience. Must be highly dependable and available 8-5 pm Monday –Friday.

  • Excellent customer service skills are required. High level of sensitivity to the needs of families of children with disabilities. Appropriate language, grammar, and writing skills
  • Strict compliance with confidentiality requirements.
  • Highly proficient in office technology, communications equipment, and database use
  • Adaptable and willing to accept a variety of assignments and tasks
  • Creative in identifying methods to improve daily office operations
  • Ability to work cooperatively and effectively with others to achieve goals and tasks

Preferred: Parent of child with a disability. Bi-lingual in Spanish

Resume: Fax (602) 242-4306 Attn: Asst. Executive Director, Email: Use Administrative Asst in Subject Line

Salary: $13.00 hr and benefits pkg. Open until filled. 



Special Kids values diversity in the workplace. Qualified candidates are encouraged to apply.


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Raising Special Kids

5025 E. Washington St., Ste. 204 Phoenix, AZ 85034

  • Phoenix: 602-242-4366
  • Flagstaff: 928-444-8834
  • Tucson: 520-441-4416
  • Yuma: 928-444-8803
  • Toll Free: 800-237-3007